Presentation Guidelines
Presentations can be uploaded on the Faculty and Presenter Headquarters Website.
Upload Instructions and Deadlines:
Poster Discussion Presenters:
If your abstract is being discussed during a Poster Discussion Session, please upload your poster file by Monday, May 23, 2011. Uploading a copy of your poster ensures that your discussant receives the most current information regarding your study. He/She will then use this file to prepare a presentation for the discussion session following the poster display session.
When uploading slides for your discussant, you will have the option to submit the same slide set to the ePoster/Virtual Meeting or submit a different copy at a later date.
Oral Abstract and Clinical Science Symposium Presenters:
Please ensure that the discussant for your abstract has the most up-to-date data regarding your research by uploading a preliminary set of your presentation slides by Monday, May 23, 2011 or by contacting the discussant directly.
Science and Education Faculty:
We encourage you to upload your PowerPoint presentation by June 1, 2011 to have it available onsite at the convention center upon your arrival. Once uploaded, your presentation will be available for your review in the Faculty Registration & Ready Room, Level 4, Room N426, at McCormick Place. The office will be open beginning Friday, June 3, 2011 from 7:00 AM - 6:00 PM.
We encourage you to use the following ASCO Presentation Template to create your presentation:
PowerPoint Template #1 (Blue)
PowerPoint Template #2 (Teal)
Guidelines for Preparing and Delivering Electronic Presentations
The 2011 ASCO Annual Meeting will feature a networked presentation submission system. The tips below will help ensure that little, if any, editing will need to be done on-site, allowing you to quickly review your presentation and then attend other meetings in progress. The tips below are for both Windows and Mac users. As all the provided computers will be PCs, Mac users should additionally review Considerations for Mac Users at the bottom of this document.
Before you Depart
Advance Submission: You may submit your presentation via the Internet at the following website: http://fhq.asco.org/am2011/
Multiple Presenters: Please do not combine multiple presenters’ PowerPoints into one file and then submit under one name.
Backup: Please bring a copy of your presentation along with you when you depart for your meeting. Copy your PowerPoint and all movies to a folder on a USB or CD-ROM. PowerPoint does NOT embed movies. They must all be placed in the same folder as your PowerPoint. It is good practice to keep a second copy in your luggage.
At the Meeting
Faculty Ready Room: Speakers should review their presentation in the Faculty Ready Room no later than 2 hours prior to their scheduled presentation. The Faculty Ready Room will be staffed with technicians that can assist with any compatibility or formatting issues. Be sure to use the mouse to advance your slides, not the keyboard, as you will only have a mouse at the podium to advance your presentation. Left click advances the slides; right click goes back.
Faculty Ready Room: Level 4, Room N426, in the McCormick Place Convention Center
Hours of Operation:
Friday, June 3: 8:00 AM - 6:00 PM
Saturday, June 4: 7:00 AM - 6:00 PM
Sunday, June 5: 7:00 AM - 6:00 PM
Monday, June 6: 7:00 AM - 6:00 PM
Tuesday, June 7: 7:00 AM - 1:00 PM
Building Your Presentation
Movies: Please take steps to compress your videos. Uncompressed videos will take longer to upload and will not be better quality than a modern MPEG-4 codec. We can only accept movies created as MPGs, WMVs, or with the following AVI codecs: MPEG-4 (Divx, or Xvid), Indeo, Cinepack, or Techsmith.
Flash content (SWF) is fully supported.
Apple Quicktime formats such as MOV, QT, MP4, or DV files are NOT supported in Windows PowerPoint. Options to convert these movies to a Windows compatible AVI are discussed below in Considerations for Mac Users.
Note: It is important your movies do not completely fill the screen. In the meeting room you will only have a mouse to advance your slides. You can only advance your PowerPoint by clicking on the slide, not the movie itself.
DVDs: If you plan to play a DVD as part of your presentation, please notify a technician in the Faculty Ready Room so arrangements can be made for assistance in your meeting room.
Fonts: We only supply fonts that are included with Office 2007. If you need a specialized font, it should be embedded into your PowerPoint presentation. For instructions on this process, please click on the following link:http://support.microsoft.com/kb/826832/en-us
Considerations for Mac Users
Pictures: If you use a version of PowerPoint prior to 2008, please be sure any embedded pictures are not TIFF format. These images will not show up in Windows PowerPoint. With PowerPoint 2008 for the Mac, this is no longer an issue, and any inserted image will be compatible.
Movies: Quicktime Pro 7 can natively export MOV, DV, QT, or MP4 files as Windows compatible WMV files under 30 seconds in length. There are add on products to Quicktime that will allow for converting longer files.
Divx offers a $19.99 plug-in for Quicktime 7 Pro that will convert all Quicktime movie formats to Windows compatible divx AVI files. It is available at the following website.
http://www.divx.com/en/products/software/mac/divx-pro
Another option is Flip4Mac Studio. This $49 plug-in for Quicktime 7 Pro converts Quicktime movie formats to Windows compatible WMV files. http://www.flip4mac.com
If you cannot convert the files or have a considerable number of files, please check with a technician in the Faculty Ready Room who can make arrangements to convert the videos, or, at ASCO’s discretion, confirm you will be allowed to present off your own Macbook. Please have an appropriate video adapter for an SVGA connection.
Keynote Users: Please export your presentation as a PowerPoint or Adobe Acrobat file. At ASCO’s discretion, you may be able to use your own Macbook if the export is unsatisfactory.